Meeting Room AV Layouts by Room Size: Huddle, Medium & Boardroom Setups for UAE Offices

A meeting room works when the display is big enough for the farthest seat, the camera sees every face, and the microphones hear every voice without picking up the air conditioning. Most disappointing rooms in UAE offices fail on one of those three points, usually because the AV was chosen before the layout was fixed. This guide gives you a working layout for each of the three common room sizes, from a 2-to-4-seat huddle space to a 12-plus-seat boardroom, with display size, mounting height, camera and microphone placement, table shape, content sharing and a few acoustic fixes that matter in glass-heavy Gulf offices.

The rules that apply to every room

Display size follows viewing distance. For presentations and video calls with detailed content, the display diagonal should be roughly one-quarter of the distance to the farthest seat, and at minimum one-sixth. A seat 4 metres from the screen needs at least a 65-inch panel and is better served by 75 inches. Our display size guide works through the maths in detail.

Mount for the seated eye. The centre of the screen should sit about 1.2 to 1.3 metres from the floor for seated viewers; the bottom edge should not be lower than table height. Cameras go at or just above eye level, so on top of or directly beneath the display, never on the ceiling above a tall panel.

Microphones close to mouths, speakers away from microphones. Pickup quality drops sharply beyond about 2.5 metres from a mic. Put mics on the table or in the ceiling above the seats, not next to the screen, and keep speakers near the display so remote voices appear to come from the faces on screen.

Glass is the enemy of audio. Full-height glass partitions, which are standard in Dubai and Abu Dhabi fit-outs, reflect sound and make rooms echo. Budget for at least one soft surface: acoustic wall panels, a fabric ceiling raft or a heavy blind.

Huddle rooms: 2 to 4 seats

The huddle room is a small enclosed space, often 2.5 by 3 metres, with a round or small rectangular table. It is used for quick calls, one-to-ones and ad-hoc work, so it must be instantly ready with nothing to set up.

Display: a 55-inch or 65-inch panel is the right size. An interactive panel from our interactive flat panels collection earns its place here because huddle rooms double as whiteboard spaces; a 55 or 65-inch commercial display works if touch is not needed. Mount it flush on the wall opposite the door with a fixed mount, screen centre at about 1.2 metres.

Camera and audio: a single all-in-one video bar mounted beneath the display. Its built-in mics and speakers reach 3 to 4 metres, which covers the whole room. No separate microphones are needed. See our video bars collection for models sized for this room.

Table and sharing: a round 900 to 1000 mm table so all faces point at the camera. Sharing should be wireless (a casting dongle or the panel's built-in casting) with a single USB-C cable on the table as backup. Add a small touch controller only if the room joins Teams or Zoom meetings in appliance mode.

Acoustics: one acoustic panel on the wall opposite the display is usually enough.

Medium rooms: 6 to 10 seats

The medium room is the workhorse of most UAE offices: typically 4 by 6 metres with a rectangular or boat-shaped table for six to ten people. It hosts team meetings, client presentations and hybrid calls, so the AV must handle both in-room presenting and remote participants equally well.

Display: 75 inches is the minimum; 86 inches is better if the farthest seat is more than 5 metres away. An interactive panel is the most flexible choice, allowing annotation over shared content; a pair of 65-inch displays side by side is an alternative if the room runs dual-content calls (people on one screen, slides on the other). Mount on a heavy-duty fixed or tilt mount from our mounts and stands collection, screen centre at 1.2 to 1.3 metres.

Camera: a video bar sized for medium rooms, or a separate conference camera with a 90 to 120-degree field of view mounted beneath the display. Auto-framing is worth having here because seats spread across the width of the room.

Audio: a video bar's built-in mics reach about the first two-thirds of the table. Add one or two expansion table mics or a ceiling microphone array so the far end is heard. Speakers stay at the display end.

Table and sharing: a boat-shaped or tapered table, narrower at the display end, keeps everyone in the camera's field of view. Provide wireless sharing plus a table-mounted HDMI and USB-C cable cubby. A touch controller on the table for one-touch join is standard.

Acoustics: acoustic panels on two walls or a fabric ceiling raft over the table.

Boardrooms and large rooms: 12 or more seats

Boardrooms and training rooms of 12 to 20 seats need modular AV. A single video bar cannot see or hear a 6-metre table, and a single 86-inch display can be too small for a room 8 metres deep.

Display: 98 inches is the starting point for a room over 7 metres deep; alternatively two 86-inch panels side by side for dual content, or an LED video wall for very large spaces (see our video walls collection). Mount on a structural wall or a heavy-duty mount rated for the panel weight; 98-inch panels often need a reinforced mount and two installers.

Camera: a PTZ conference camera with optical zoom mounted beneath the main display, so the far end of the table is framed clearly, plus optionally a second camera at the far end so remote participants see the presenter. Speaker tracking, which switches between cameras or zooms to whoever is talking, makes long tables feel natural to remote attendees.

Audio: ceiling microphone arrays above the table or a chain of table mics, feeding a DSP or a room codec. Speakers in the ceiling or on the display wall. This is the room where a professional audio design pays for itself.

Table and sharing: an oval or boat-shaped table with cable cubbies every four seats, wireless sharing, and a room controller for one-touch join and camera presets. Consider a second touch controller at the presenter end.

Acoustics: acoustic treatment on at least three surfaces and a carpeted floor. Untreated boardrooms are the single most common cause of complaints from remote participants.

Quick reference: layout by room size

• Huddle (2 to 4 seats): 55 to 65-inch panel, fixed mount at 1.2 m centre, one video bar beneath, round table, wireless sharing, one acoustic panel.
• Medium (6 to 10 seats): 75 to 86-inch panel, tilt mount, medium video bar or conference camera plus expansion mics, boat-shaped table, wireless plus cable cubby, touch controller, panels on two walls.
• Boardroom (12+ seats): 98-inch or dual 86-inch or LED wall, heavy-duty mount, PTZ camera with speaker tracking, ceiling mic array and DSP, oval table, cubbies every four seats, controller at both ends, three treated surfaces.
• All rooms: screen centre 1.2 to 1.3 m, camera at eye level, mics within 2.5 m of every seat, speakers at the display end.

Ready-made bundles for each size are in our huddle room solutions and boardroom solutions collections.

Frequently asked questions

What size display do I need for a 10-person meeting room?

For a typical 10-seat room where the farthest seat is 5 to 6 metres from the screen, a 75-inch display is the minimum and 86 inches is recommended for detailed content such as spreadsheets and shared documents. If the room is unusually deep or wide, consider two 75-inch panels for dual-content calls.

How high should a meeting room display be mounted?

Position the centre of the screen at roughly 1.2 to 1.3 metres from the floor for seated viewers, and never below table height at the bottom edge. Mount the camera directly above or below the display at seated eye level so remote participants see faces straight on rather than from above.

Do I need ceiling microphones in a meeting room?

Not in huddle or most medium rooms, where a video bar plus one or two table expansion mics covers the space. Ceiling microphone arrays become worthwhile in boardrooms and training rooms with tables longer than about 4 metres, or where a clutter-free table is a design requirement.

Fitting out several rooms at once? Request a quote or talk to our team with your room dimensions and seat counts, and we will propose a standard kit per room size with mounts, installation and acoustic advice across the UAE.